Privacy Policy

Introduction

Polarynthex ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website polarynthex.com or use our services.

Information We Collect

We collect information that you provide directly to us, including:

• Contact information (name, email address, phone number, mailing address)
• Professional information (job title, organization, industry)
• Communications you send to us
• Information provided during workshop registration or training programs
• Payment and billing information for services

We automatically collect certain information when you visit our website:

• Device and browser information
• IP address and location data
• Pages visited and time spent on our site
• Referring website or source
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our training services
• Process registrations and manage workshop attendance
• Communicate with you about our services, programs, and updates
• Respond to your inquiries and provide customer support
• Process payments and maintain financial records
• Analyze website usage and improve user experience
• Comply with legal obligations and protect our rights
• Send marketing communications (with your consent)

Information Sharing and Disclosure

We may share your information with:

• Service providers who assist in delivering our services (payment processors, email services, hosting providers)
• Professional advisors (lawyers, accountants, consultants)
• Organizations that engage our training services for their employees
• Law enforcement or regulatory authorities when required by law
• Third parties in connection with a business transaction (merger, sale, or acquisition)

We do not sell your personal information to third parties.

Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Improve website functionality and user experience
• Deliver relevant content and advertisements

You can control cookie preferences through our cookie consent banner and your browser settings. Disabling cookies may affect website functionality.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication requirements
• Employee training on data protection

However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When information is no longer needed, we securely delete or anonymize it.

Your Rights and Choices

Under Canadian privacy law, you have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Objection: Object to certain processing of your information
• Withdrawal of consent: Withdraw consent for marketing communications
• Data portability: Request your information in a portable format

To exercise these rights, contact us at [email protected].

Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

International Data Transfers

Your information may be transferred to and processed in countries other than Canada. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable laws.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a revised "Last Updated" date. Continued use of our services after changes constitutes acceptance of the updated policy.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Polarynthex
Suite 300, In Cascade Plaza
317 Banff Ave
Banff, AB, Canada
Email: [email protected]
Phone: +1 403-762-8421

Compliance with Canadian Privacy Laws

This Privacy Policy is designed to comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation. We are committed to protecting your privacy rights under Canadian law.